19th Annual Vendor Fair for the Benefit of Associa Cares

FAQ

Associa Cares
HELPING COMMUNITIES. HELPING PEOPLE.

Associa Cares is a 501(c)3 nonprofit organization created to assist families and communities in crisis as a result of natural and man-made disasters. Funded solely by the donations of Associa employees and the generosity of concerned citizens, Associa Cares seeks to provide needed goods and services to families impacted by these tragedies.

Designed to help both Associa-managed and non-Associa-managed communities, the success of Associa Cares is measured by the positive impact on people, neighborhoods, and communities during their most challenging times. The goal: to help people get back on their feet and recover as quickly as possible.

2026
19th Annual Vendor Fair

Wednesday, September 2, 2026

The Westfields Marriott

14750 Conference Center Drive Chantilly, VA 20151

Registration starts at 8:00 am

Manager FAQs

Vendors support Associa Cares mission with their monetary contribution… Your time is your charitable contribution!

This event is built around your participation. Vendors pay from $3,100.00 to $10,000.00 to have the opportunity to interact with you! Below are some FAQs to help our managers prepare for this exciting event:

Q: What time do I need be at the Westfields Marriott?
A: Registration starts at 8:00 am. Plan for traffic and arrive early so that the networking program can start on time.
Q: What should I wear?
A: Managers should dress appropriately in comfortable business casual attire. Slacks and a collared shirt are appropriate. Consider layers as temps may be cool in the morning but the room may heat up in the afternoon. We suggest employees wear flat, comfortable shoes as you will be on your feet much of the day.
Q: Where should I park?
A: Parking at the Westfields Marriott is open and abundant but will fill up! If you want to park at the venue, arrive early and follow the parking signs. Parking is also available at the CMC Corporate office at 4800 Westfields Blvd, approximately 1.5 miles from the Marriott. Please consider parking there and carpooling!
Q: Will meals be provided?
A: A full breakfast and coffee will be available during registration and a full lunch buffet is provided. At the conclusion of the organized networking event, a happy hour will be offered on the terrace and hors d’oeuvres will be served.
Q: Do I have to go to tables if I don't need a service provided by a vendor?
A: YES! Managers must rotate to all tables in order with their assigned group. Vendors are paying good money for the opportunity to network with our management teams. If you don’t need a service now, you may in the future. Be polite to all vendors and thank them for their time and participating in our event. Remember, we’re all hosting this event, and vendors are our special guests!
Q: Do I have to stay for the entire event?
A: Managers should plan to be at the Vendor Fair from start to finish. We ask that you remain in the ballroom during the structured networking times and avoid lingering in the other areas. Attendance is mandatory. If you have an unavoidable scheduling conflict or must leave the event early, you must have the advanced approval of your division director and branch president.
Q: Is there anything I should bring to the event?
A: Bring plenty of business cards, a smile and a good attitude!

Vendor FAQs

Vendors support Associa Cares' mission with their monetary contribution… We thank you for your generosity!

This event is built around your participation. Through your generous donations we can provide the victims of manmade and natural disasters the relief they need to rebuild! Below are some FAQs about our special event that will help you prepare for the best networking experience possible:

Q: What time do I need be at the Westfields Marriott?
A: Registration starts at 8:00 am. Plan for traffic and arrive early so that the networking program can start on time.
Q: Where should I park?
A: Parking at the Westfields Marriott is open and abundant. We ask that all attendees follow the parking signs when arriving at the venue. You may unload small items at the front entrance before you park if you wish. Valet parking is available for a fee. Auxiliary parking is available at the CMC Corporate office at 4800 Westfields Blvd, located approximately 1.5 miles from the venue.
Q: Will meals be provided?
A: A full breakfast will be available during registration and a full lunch buffet is provided. At the conclusion of the organized networking event, a hosted happy hour will be offered on the terrace and hors d'oeuvres will be served.
Q: What size is my table?
A: Networking tables in the ballroom are round and approximately 4ft in diameter. Tablecloths and chairs are provided. You are also welcome to provide your own tablecloth if you wish. Please only bring items that will fit on or under your table.
Q: Is power available at my booth or networking table?
A: Power is not available or provided at networking tables.
Q: How long will I have to network with each manager?
A: To provide as much facetime with as many managers as possible, we limit the time at each table to 2-3 minutes. This allows for a brief introduction and description of the services your company provides. Please do not try and close any business during the structured networking session. Additional unstructured networking opportunities will be available during the lunch break and afternoon happy hour. Also, all vendors will receive the Vendor Fair Book which has every manager's contact information for post event follow up.
Q: Is there anything I should bring to the event?
A: Bring plenty of business cards, marketing handouts or giveaways, a smile and a good attitude! While it's not required, some vendors bring door prizes that are raffled off at the end of the event.